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Standard Operating Procedures (SOP)

The Facilities Management Standard Operating Procedures (SOP) are categorized into the following sections:

Administrative Support Services

AS - 0001 Standard Operating Procedure Format
AS - 0003 TMA Purchasing for Projects
AS - 0005 Creating Work Orders In TMA
AS - 0006 Closing Work Orders In TMA
AS - 0008 Work Order Funding Request Process
AS - 0010 Work Order Billing Process
AS - 0013 New Vehicle Purchase Process
AS - 0014 Authorizing Purchases Process
AS - 0017 Insurance Claims
AS - 0020 TMA Tool Inventory
AS - 0023 Processing New Employees and Employee Transfers
AS - 0101 Logging Documentation
AS - 0102 Document Lending
AS - 0103 Project Preparation For Archives
AS - 0104 Scanning Documents
AS - 0105 Recycling Archived Documents
AS - 0106 Printing, Copying, and Scanning
AS - 0107 Warehouse Parts Inventory
AS - 0108 Purchase of Air Filters
AS - 2000 Request For Bid (RFB) Process
AS - 2001 Open End Task Order (OETO) Process

Maintenance

MG - 0002 Off Line Lock Key
MG - 0003 Security of Employee Issued Keys
MG - 0004 Adding Equipment in TMA for New Buildings or Renovations
MG - 0005 Deferred Maintenance
MG - 0006 Preventive Maintenance
MG - 0007 Lockout/Tagout Program (Control of Hazardous Energy)
MG - 0008 Inspection by Trades
MG - 0009 Building Inspections
MG - 0010 Work Authorization
MG - 0011 Refrigerant Management Program
MG-0012 Dye Testing Notification 


Design and Construction

DC - 0001 Project Initiation Flow Chart
DC - 0001.1 Project Initiation Flow Chart
DC - 0003 UPC Approval Procedure Flow Chart
DC - 0014 Telephone Data Requests
DC - 1200 Administrative Project Approvals (UPC and BOG)
DC - 1450 Tracking Project Management Time and Charging Labor in TMA
DC - 1700 Project Filing and Record Keeping
DC - 1800 Budget and Scheduling Tracking Using PAL
DC - 2100 General Procurement Requirements & Purchasing Dollar Limits (Rev.2)
DC - 2110 Invoices and Payment Applications
DC - 2220 AE Contract Proposal Checklist
DC - 2250 Errors and Omissions
DC - 2350 Construction Change Orders Justification Form
DC - 4150 Approval of Design Guidelines and Construction Standards (Rev. 2)
DC - 4500 Design Review Process
DC - 4600 Parking Coordination
DC - 5100 Zone Notification for Projects
DC - 5110 Project Inspection and Daily Inspection Reports (Rev. 1)
DC - 5110 Exhibit A Inspector Daily Report
DC - 5120 Crane Use and Rigging
DC - 7100 Project Closeout
DC - 7125 Project Closeout - Turnover
DC -7150 Project Closeout in TMA (Rev. 3)
DC -7150 Vendor Letter (Rev 3)

Safety

SF - 0001 Accident Reporting
SF - 0001 Accident Reporting Flow Chart
SF - 0002 Electrical Safety Program

Office of the Vice President for Strategic Initiatives